A leading mobile phone provider in Puerto Rico, Open Mobile, is implementing electronic document management and imaging software from UK-based Version One. Version One's electronic form design software, DbForm, and document storage system, DbArchive, which is tightly integrated into Open Mobile's COA Solutions finance system, will dramatically improve accounts payable and purchase order efficiency.
Luis RodrÃguez, Accounting Manager from Open Mobile says, "With Version One's systems, we'll be able to electronically create, store and retrieve purchase invoices and purchase orders directly from our COA Solutions system. Being able to instantly view document images from COA will considerably improve accounts payable and purchase order efficiency while cutting costs."
Open Mobile has used document imaging before, however its previous system was standalone and so the document images had to be viewed separately to the finance system, which was incredibly time-consuming. Using the integrated Version One software, 500 purchase invoices every month will be electronically stored into the COA system and 200 purchase orders per month will be electronically created using DbForm, sent to suppliers by email or fax and then stored away in the archive.
Brian Moran, COA Solutions' General Manager, North America says, "As a rapidly growing organisation, the Version One software is a key investment for Open Mobile. As more and more documents are both created and received, the Version One systems will ensure that the business is not over-run with paperwork, and finance resources have immediate electronic access to critical order data."
RodrÃguez adds, "Once the accounts payable and purchase order departments are up and running with Version One, we will look at expanding the use of the systems beyond the finance department. Being scalable and robust, the Version One software can quickly and easily be rolled-out throughout the organisation, helping us move towards a paperless environment."
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